Since the letter is to a business, you can replace the individual’s name with the name of the business. If you’re addressing an envelope to a business, write the company name on the first line where you would normally put the name of an individual. We’ve compiled a list of helpful guidelines for when you’re addressing in unique situations. While these basic addressing formats are extremely important, there are even more occasions, titles, and countries that can make envelope addressing a little confusing. The recipient can quickly see where this letter is coming from and it keeps all contact information in one general area. If you’re sending a formal or professional letter, it’s wise to stick with the traditional placement in the upper left corner. If you’re sending private mail, this is a great placement because it keeps the front of the envelope looking clean. However, it may also be placed on the back flap of the envelope. The traditional placement of the return address is in the top left corner of the envelope. The format of a return address should be the same as the main address on the envelope. How to write a return address on an envelopeis generally a question of placement. Your mail will still be processed and delivered even if it doesn’t match this formatting. Here is an example letter address template to show you how to sign an envelope:ĭon’t worry! Just because these are the technical requirements of the postal service doesn’t mean you can’t make your address more exciting. For the full list of abbreviations acceptable to the USPS, try the links below: Abbreviations should be used for streets, apartments, states, etc.Only list the recipient’s full legal name. The USPS prefers no other form of name, whether it be a nickname or initials, listed on the face of the envelope.Regardless of numbers, titles, or abbreviations, there shouldn’t technicallybe any form of punctuation on your envelope. and Mrs.” or “New York City, NY.” By USPS standards, this is incorrect. ![]() There should be no punctuation. When you were taught what to write on an envelope,chances are you learned to write “Mr.While most mail is sent and carried without capitalized letters, it’s preferred for every line of the address to be capitalized. Everything should be in capital letters. Whatever is written on the face of the envelope should be written in all capitals.Addresses cannot be written in pencil. An address should be in ink – either written in pen or typed.To help you learnwhat to write on an envelopeand fulfill those requirements, we’ve listed the most commonly missed USPS requirements. Unknown to many, the US Postal Service has very detailed requirements for how they want their mail addressed. But unless you’ve read through the US Postal Service requirements meticulously, it’s very likely you’ve been missing some little-known facts about addressing envelopes. Steven Smith (if female)Ĭantor Susan Smith and Mr.We all know the basics of what to write on an envelope, and you’ve probably addressed hundreds of envelopes. The Reverend Father (or the Right Reverend) Steven Smith The Right Reverend Monsignor Steven Smith – Addressing Clergy – Person(s) Receiving Invitation The White House will send you an official greeting Officers – Married Couple (if the wife out ranks the husband, then she is listed first) Officer – Female who is active duty or retired from the service Officer – Male who is active duty or retired from the service Or Miss Jane Doe and Guest (if outer only)Įlected Officials “The Honorable” may be used to address: Cabinet Members Presidential Assistants Ambassadors Judges All members of Congress Heads, Assistant Heads and Commissioners of US Government Agencies Governor and Lieutenant Governor Secretary of State, Chief Justice and Attorney General of a State State Treasurer Comptroller, Auditor, State Representative Assemblyman or Delegate Mayor Members of City Council Commissioners etc. (Send the invitation to the closest friend) Unmarried couples who do not share the same residence Or Miss (Ms.) Ann Smith and Miss Beth Smith Married Couple (when the woman kept maiden name)īrothers or Sisters at same address (Children over 18 years old receive their own invitation, even if they are living with their parents) Married Couple with children over 18 (address the envelopes to the parents only, children over 18 should receive a separate invitation) (Address the envelope to the parents only, if children are not invited) The children’s names appear on the second line in order of seniority regardless of sex) Married Couple with children under 18 (If children are invited. Outer with Inner Envelope and Outer Only Envelope ![]() Having a difficult time keeping the lines straight when addressing envelopes? Download our Printable Addressing Guide and get perfect lines every time! – Proper Etiquette for Envelope Addressing – Person(s) Receiving Invitation
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